Five Great Apps for Small Business Time Management and One to Stay Away From

Five Great Apps for Small Business Time Management and One to Stay Away From

Time management is crucial when you have a small business. There are many things that can drain your productivity, such as social media, unproductive meetings, email, phone calls and aimless internet surfing. There are now quite a few time management apps designed to help you raise your productivity levels. The following are the five best time management apps as well as one you’re better off without.


Clear is a simple but very useful app that helps you manage tasks and to-do lists and reminds you of important appointments. It works with iPhone, iPad and Apple Watch. You can also sync it with iCloud so you can access your crucial tasks on the cloud. Clear gives you the ability to set up separate lists for every area that you need to manage, be it your personal or business life. This app can be seen as a high-tech version of an old-fashioned to-do list, so don’t look for any advanced or complicated features. Still, it’s very good for keeping track of your tasks and obligations.


Evernote is one of the best applications for sharing notes across multiple devices and platforms. This is a very useful app for keeping everyone on the same page, literally in many cases. With Evernote, you can set reminders for yourself, employees or team members as well as brainstorm ideas. If you need to share information for a project, you create a group notebook. This can be accessed by people on mobile phones, tablets or computers. Evernote has a free and several premium plans. For many people, the free version, which provides 60 MB of uploads per month across two devices, is sufficient. If you need more, there’s a Plus plan at $34.99 per year and a Premium plan, which provides 10 GB of data per month at $69.99 per year.

Focus Booster

Focus Booster is an app that helps you implement the famous Pomodoro time management technique. This is a system where you alternate 25-minute work sessions with five-minute breaks. While you can use this system without any technology beyond a timer or hourglass, Focus Booster has some useful additions. It provides complete accountability so you always know how you spent your time. Reports can be shared if you want to track employees’ time management habits. The Starter version, which is free, lets you track 20 sessions per month. The Individual plan, which costs $3 per month, lets you track 200 sessions while the Professional plan, which costs $5 per month, lets you track unlimited sessions. This is a powerful tool to help keep you focused.

Google Calendar

Google Calendar is an app that almost everyone is superficially familiar with but which you may not use to its full capacity. Since all you need to use it is a Google account, it’s a free and easily accessible application that anyone can use from any device. With Google Calendar, you can easily set reminders for yourself or share schedules with other people. It’s easy to adjust the calendar when life compels you to cancel, postpone or reschedule. While there are many apps that do similar things, the real advantage of Google Calendar is that pretty much everybody who’s online has access to Google without having to download anything extra.

Time Doctor

Time Doctor, as the name implies, gives you tools to track time and measure productivity. It helps you and your employees avoid distractions and identifies areas where people are wasting time. For example, if you or someone on your payroll tends to spend a lot of time on certain websites that are unrelated to work, Time Doctor will spot this and let you know. The app even has the ability to take screenshots every few minutes. There’s a Payroll feature that lets you pay employees or freelancers based on salaries or tracked hours. There’s a free plan with limited features, a Solo plan for $5 per month and a Pro plan for $9.99 per month for up to 50 users. You can get a 30 day free trial.

Skype: a Popular App You Should Stay Away From

Skype, which is one of the best known communications apps, is no longer the most reliable or efficient way to stay in touch. If can still be useful, but if you’re seeking an efficient app to help you stay connected, you can do better. One of the biggest problems with Skype is that it’s difficult to sync across platforms. This makes it difficult if you or your team members access it on various devices. In addition, since Microsoft acquired Skype in 2011, more and more bugs have been reported. For example, status messages that tell you when people are online or offline frequently malfunction. There are many good alternatives to Skype, including Google Hangouts.

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