Advice for Business Owners on Boosting Productivity

Entrepreneurs and small business owners are forced to take on many roles at once when they first start out. This type of multitasking can be one of the reasons productivity suffers, but it doesn’t have to be. To get control of the business day, it’s important to organize your days, weeks, and months ahead through good habits and proper planning.

How to Plan Your Day

The key to having a productive day is to have a to-do list made at the end of the previous day, so that you can get started right away. You will know exactly where you left off and what steps you need to take by the end of the day to make progress on your projects. In addition, here a few tips to keep your attention focused and your energy high until the end of the day:

Minimize Distractions – Make sure Facebook and distracting sites not needed for your business operation are blocked for you and your employees at the office. Make sure noise is reduced in the office with carpeting, and cubicles, or by isolating areas for talk and those for desk work.

Set Time Limits for Interruptions – Don’t dive into email without a set time limit. Give yourself 30 minutes to answer emails in the morning. Have a regular lunch time and set breaks. Limit them to make sure you get refreshed, but don’t delay back to work.Watch Cyberbully (2015) Full Movie Online Streaming Online and Download

Setup For the Following Day – Make sure you have the items you need to get started for the following day handy, like paper, pens, and business papers. Look over your list from the previous day and give yourself kudos for what you got accomplished. Anything left over on the list, should be put on a new list for the following day along with any new items you want to get done.

How to Plan Your Week

The to-do list should include major goals that can are achievable and measurable. For instance, you may want your marketing activity to yield one new client or gain your 20 new leads by the end of the week. Whatever the goals, they should have metrics involved so that you know whether your plan for the week is working. Then, also do the following:

Keep Meetings to a Minimum – Most time spent on projects is wasted in meetings. Unless there is a real need for face-to-face time for an entire department, most tasks and communications can be done with email and brief one-on-ones. This will keep most of your staff on-the-job while information is still managed and goals met.

Communicate Updates With Everyone Weekly – Instead of a meeting, you might send out a meeting or a review of how the week went. What metrics were met by the team? What tasks were completed? What needs a bit more focus or attention? Remember to be positive in the communication so that others can respond accordingly. Even as a solo-preneur, you will want to assess your progress weekly to make sure your goals are being met and when they were missed and why.

How to Plan Your Month

Some business owners will even go a step further and have a 90-day plan for an entire project. They will break down very large projects into manageable tasks and assign them on a weekly basis. If you choose to have the big 90-day or monthly plan in place, you will also need to:

Prioritize – Once you have all the tasks listed, prioritize which are the ones you need done immediately and which can wait or are not even necessary for a functional roll-out. There will be some that are just wish-list items. It’s good not to waste time on them unless you have the time. Once all the tasks are prioritized, the ones with top priority should be scheduled on a daily basis until they are all completed.

Set Deadlines – The schedule of tasks is very important to avoid project creep. If you are consistently missing deadlines, there is no way the final product will be done in a reasonable time frame. Missed deadlines are a good way to reassess whether you have the proper in-house knowledge or equipment to complete the project. If not, consider outsourcing some of your tasks to those that can complete them on time.

Provide Incentives – The biggest boost to morale and productivity can be incentives like bonuses for meeting or exceeding a project goal. These can be given on a monthly or quarterly basis. Instead of the stick, try using a carrot every once in a while.

Engage Positive Productivity Habits

Productivity isn’t something that just happens. It has to be structurally created within the framework of your business. By being consistent with these practices, productivity can be boosted on a daily, weekly, and monthly basis. Make these steps your road map to engage business success throughout the year.

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